[IOCA] IOCA Spring Conference

[Andrew Ragone]

View this email online (or if you have difficulty viewing this):
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About Spring Conference

Spring Conference is the Intercollegiate Outing Club Association's event in
Spring (yes Spring!) where many colleges throughout the Northeast United
States come together and have a great time doing what they do best: having
fun and spending time outdoors. It is a great opportunity to not only get
off campus and do some cool outdoorsy things, but meet tons of cool people
too. For example, you could meet people from MIT, Penn State, Brandeis, Mt
Holyoke, RPI, and the list goes on. To get to know each other, we have
several trips going out on Saturday to do various things (see below) that
the various Outing Clubs plan. We also have a dance at night for everyone to
socialize at.  

Location 

This year Spring Conference is going to be held in the heart of the
Adirondacks with trips focusing around Chimney Mountain. The campground we
will be staying at is Thornbush Acres Campground. The campground has a huge
fire pit for night activities, a field for various games or sports during
the day, and several campsites for us to stay at. Most likely, colleges will
cluster together at several campsites. This leaves great opportunity for
college competition: design your campsite and compare them to each others'.
The sites can likely hold 3 tents comfortably (depending on size, etc) so
register campsites accordingly. Best of all: Spring Conference has exclusive
access to the grounds! 

The event will be taking place from Friday, April 25 through Sunday, April
27. The campsite will be available mid-late afternoon on Friday and everyone
will have to leave by mid-afternoon on Sunday. 

Information 

There will be a website with campsite availability. On this site, You can
also get an idea of how many people will be attending conference, from what
college, and whether or not RIT Outing Club has received your registration
and/or payment. An itinerary and other information such as maps, directions,
and GPS waypoints will show up on the website as they are finalized. the
site will be located at: http://ioca.sonicfiber.com 

Cost for the event (which includes dinner on Saturday night, the cost for
the campground, and the dancers) will be as follows: 

$30 for registration received before March 28, 2008; payment postmarked no
later than April 7, 2008.
$35 for registration received before April 7, 2008; payment postmarked no
later than April 9, 2008.
$40 for registration on or after April 9, 2008. This is also the price at
the door. 


Trips 

There are all sorts of trips that the Adirondacks have in store for us.
Unfortunately, in April the water is deadly so that leaves us land bound.
But, there are tons of really cool things to do here! 

Here are a few ideas: 

Spelunking:

> Chimney Mountain


Hiking:

> Snowy Mountain - A 4.5 mile hike to breathtaking views of lakes and
mountains
> Watch Point - 1.5 mile hike to overlook Indian Lake
> Chimney Mountain - About a 2 mile hike up to the caves
> Crotched Pond Trail - 1.8 mile trail
> John Mack Pond Trail - 1.4 mile trail 


It is rumored that mountain biking is allowed on trails in this region. If
anyone can find out more on this, please inform RIT Outing Club so we can
let everyone know! 

RIT Outing Club will be providing a whiteboard on our campsite (as well as
online) listing all the trips that groups will be going to (or have already
gone to) during Conference. The idea behind this is to help see the various
trips available and help conference attendees coordinate how to get in
contact with the leaders of the trips, figure out what they want to do and
when, and ultimately find a way to get there. If you or your club has a trip
they want to advertise to the rest of IOCA, let us know and we will put it
on the board, or just wonder on over to the RIT site during the conference
and we will be glad to add your event. 

Registration 

There are two ways to register: as a group leader or as an individual. If
you are a member of your college's Outing Club, contact them to register. If
they are not officially organizing your club or you do not affiliate with a
college outing club then you need to register as an individual. The
following information needs to be provided with each person registered: 

*	Full name 
*	College affiliated with... 
*	Payment method [cash/check] 
*	(optional) Campsite preference 
*	Is this person the group's main contact? [Yes/No] 
*	Personal E-Mail Address 
*	If person is group contact, leave phone number 


For campsite preference, we do not have specific campsite layouts at the
moment. If you are in a group, specify which people want to stay together by
making your own groups (eg. 6 people in Group 1, 3 people in Group 2). We
will assign campsites accordingly. 

Send this information in an email to the IOCA 2008 Spring Conference Chair: 

Andrew Ragone
ajr9166[at]rit.edu 
Subject: Spring Conference Registration 


Secure registration will also be available sometime mid-March, so check the
website: http://ioca.sonicfiber.com. This method is instantaneous and is the
best method to register by.

After this is done, you will receive a confirmation email back. Then you
know you are registered. Make a check out to RIT Outing Club or a money
order made out to Andrew Ragone and drop it in the mail to: 

Andrew Ragone
IOCA Spring Conference
80-3 Colony Manor Drive
Rochester, NY 14623 


When sending payment, make sure to include a note with the names the payment
is for and what group the payment is coming from. All group registrations
are assumed to be registering together, contact us if this is not the case. 

Any questions about registration or the conference in general can be sent to
Andrew as well (ajr9166 at rit.edu) or asked via phone: 201.406.0298
(SMS/Voice) 

We look forward to seeing you at Conference! 

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